Cyberbacker connects real estate agents, teams and brokerages with skilled virtual assistants, part-time or full-time. They handle transaction coordination, listing paperwork, compliance files, CRM upkeep and lead follow-up, trained on your systems and working your hours from day one.
The file, from contract to close
Offer documents, inspections, title, escrow, appraisal, broker compliance and the closing schedule. It is the work that cannot slip, and the work that eats the most evenings.
Listings that need prepping and chasing
Listing paperwork, agency agreements, showings, open houses, and scheduling every appraisal and service provider around them.
Leads that go cold while you are in an appointment
Qualifying incoming leads, following up until an appointment is set, and keeping the CRM current enough to be worth having.
Roles for real estate agents and teams
Each one is a skilled professional trained on your systems, part-time or full-time. Start with the role that would make the biggest difference.
Transaction Backer
Every Transaction, Managed Start to Finish
- Prepare offer documents
- Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
- Maintain or create a transaction checklist and system for smooth transaction management
Listing Backer
More Listings Managed. More Deals Closed.
- Assist with showings, open houses, and broker events
- Schedule inspections, signings, appraisals, and service provider appointments
- Create listing paperwork and agency agreements
Compliance Backer
Stay Compliant. Stay Focused.
- Review files for compliance and accuracy
- Manage compliance within KW Command
- Update compliance charts and transaction statuses
Command Backer
Maximize the Power of Your KW Command CRM
- Manage and maintain your KW Command CRM
- Migrate contacts from your previous CRM
- Add, organize, and tag leads
Superbacker
Every Lead Qualified. Every Appointment Set.
- Qualify incoming leads and prospect for new ones
- Schedule appointments for listing agents, buyer specialists, and team leaders
- Conduct lead follow-up and nurture leads until appointments are set
Agent Backer
Keep Your Business Running While You Focus on Your Clients
- Lead prospecting and database management
- Appointment setting and calendar coordination
- CRM management and updates
Lead Backer
More Leads Converted. Less Time Managing Them.
- Service inbound leads from sign calls, closets, and online sources
- Nurture leads through steady, consistent communication
- Track completed tasks and goals to measure lead conversion and meet performance benchmarks
Appointment Setter Backer
Every Lead Called. Every Opportunity Set.
- Call the maximum number of leads and prospects to schedule appointments
- Speed to the lead, ensuring all leads are called immediately during set hours
- Qualify appointments based on readiness, motivation, financing, and fit
Questions from real estate agents and teams
What does a virtual assistant do for real estate agents and teams?
Cyberbacker connects real estate agents, teams and brokerages with skilled virtual assistants, part-time or full-time. They handle transaction coordination, listing paperwork, compliance files, CRM upkeep and lead follow-up, trained on your systems and working your hours from day one. The most common starting roles are Transaction Backer, Listing Backer, Compliance Backer.
Which role should I start with?
Most clients start with the single seat that would take the most off their plate rather than hiring broadly. On a 30-minute call we look at where your week actually goes and recommend one of the 8 roles listed here.
Will they know my software?
Training is built around your systems, tools and processes through the Seamless Backer Advantage programme, so it happens before day one rather than on your payroll.
Is this part-time or full-time?
Both. Cyberbacker offers part-time and full-time support. You work with one dedicated professional rather than a freelancer billing per task, and the same person rather than a rotating pool.
How are they selected?
Thousands apply each week and less than 1% become Cyberbackers. Applicants pass screening, a skills assessment on the actual work, and training on your systems before you meet anyone.
What could you accomplish with the right support?
In 30 minutes, we'll learn about your goals, challenges, and where your time is going. Together, we'll identify the right Cyberbacker support to give you more time to focus on what matters most.
What happens on the call
- We learn about your business. We talk about your goals, challenges, where your time is going, and where additional support could make the biggest difference.
- We explore the right support for you. Together, we identify the Cyberbacker role that best fits your needs and discuss how they can support you and your team.
- We walk you through the next steps. We discuss your options and what getting started with your Cyberbacker looks like.