Responsibilities:
- Answering inquiries that come in thru (voicemails or text), email, social media, website texts and website generated emails.
- Proficiency in using a reservation software and other office tools (e.g. Microsoft Office and Canva)
- Sending out information to potential guests, creating proposals and converting inquiries into paid reservations.
- Placing orders for materials/elements needed for events or venue operation.
- Scheduling outside vendors, independent contractors, staff for events, staff for setup/teardown and other items as needed.
- Creating event expense budgets, proposals, managing event expense budgets and recording expenses pertaining to each event.
- Create Event production plans on event excel document, managing all aspects of event including staff, vendors, product links and expenses
- Create company marketing materials using Canva
- Creating and editing materials in Canva for use in events and proposals
- Schedule deliveries for rental reservations/create rental & event lists for delivery driver
- Manage the calendar to make sure all rentals and events are accounted for
- Send out GOOGLE review link after event day
- Organization, including creating/updating lists for staff, vendors, partners, products
- Ordering products for events
- Team meetings to discuss proposals, confirmed reservations and updates
- Daily communication through email, receiving tasks and communicating updates