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Event Coordinator

Responsibilities:

  • Answering inquiries that come in thru (voicemails or text), email, social media, website texts and website generated emails.
  • Proficiency in using a reservation software and other office tools (e.g. Microsoft Office and Canva)
  • Sending out information to potential guests, creating proposals and converting inquiries into paid reservations.
  • Placing orders for materials/elements needed for events or venue operation.
  • Scheduling outside vendors, independent contractors, staff for events, staff for setup/teardown and other items as needed.
  • Creating event expense budgets, proposals, managing event expense budgets and recording expenses pertaining to each event. 
  • Create Event production plans on event excel document, managing all aspects of event including staff, vendors, product links and expenses
  • Create company marketing materials using Canva
  • Creating and editing materials in Canva for use in events and proposals
  • Schedule deliveries for rental reservations/create rental & event lists for delivery driver
  • Manage the calendar to make sure all rentals and events are accounted for
  • Send out GOOGLE review link after event day
  • Organization, including creating/updating lists for staff, vendors, partners, products
  • Ordering products for events
  • Team meetings to discuss proposals, confirmed reservations and updates
  • Daily communication through email, receiving tasks and communicating updates
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